Deadline: 17 December, 2020

Location: Ouagadougou, Burkina Faso

International Organisation for Migration (IOM) is seeking applications from eligible applicants for the post of Human Resources Officer.

Established in 1951, IOM is a related organisation of the United Nations that works closely with governmental, intergovernmental and non-governmental partners in promoting humane and orderly migration for the benefit of all.

Responsibilities

• Review and monitor the human resources management function in accordance with the organisation’s policies, procedures and practices and in light of project activities
• Assist the resources management officer (RMO) in maintaining appropriate internal controls and effective administrative procedures in the application of IOM’s human resources policies, rules and regulations
• Coordinate the recruitment process in close coordination with the RMO
• Provide support to the mission in fulfilling the appropriate staff vacancy needs and ensure relevant recruitment procedures are effectively and swiftly applied and selected new staff are sufficiently briefed and able to assume functions at the mission in a timely fashion
• Assist with the recruitment and administration of sub-contracted personnel and determine the applicability of entitlements
• Maintain an effective working relationship with the personnel service provider and monitor the quality of its services
• Supervise the maintenance of personnel files and attendance records of international and national staff and sub-contracted personnel in the mission
• Provide verbal and written explanation to line managers on the recruitment processes for locally recruited personnel, staffing and other personnel issues, including leave entitlements and planning
• As required, support recruitment of international personnel
• Maintain and update the mission’s human resources database in IOM’s SAP system
  (PRISM HR), to ensure information is accurate and up-to-date
• Evaluate the mission’s staff training and development needs and suggest possible
  improvement areas in collaboration with HRM/staff development and learning (SDL)
• Ensure timely and regular implementation of the mission’s staff evaluation system (SES) in line with the organisation’s deadlines
• Monitor the contractual situation and the administration of entitlements of local staff including step increase, family allowances as well as requests for promotions, recruitment and separations
• Prepare the monthly payroll for national staff and ensure its accuracy and timeliness before submitting to the RMO for review and validation
• Ensure regular updating of the mission’s organigram/staffing table and contact lists,
  including those of sub-offices
• Coordinate with regional office, Panama Administrative Centre (PAC), Manila
  Administrative Centre (MAC) and headquarters on issues related to the benefits and entitlements of international and national staff
• Assist the RMO in the preparation of administrative reports as well as reports pertaining to the personnel administration of international and national staff
• Report regularly on the progress of HR activities and inform the RMO and chief of mission of problems, suggesting resolution or improvements as needed

Requirements

• Master’s degree in Human Resources, Public Administration or Business Administration or a related field from an accredited academic institution with two years of relevant professional experience
• University degree in the above fields with four years of relevant professional experience
• Experience in administration and human resources management
• International HR experience in other mission/other countries is a plus
• Familiarity with UN common system or similar system
• Knowledge of staff rules and regulation, staff entitlements and benefits recruitment and
  selection practices and training programme
• Ability to prepare clear and concise reports and coordinate human resources and
  administrative activities
• High level of computer literacy, good knowledge of Microsoft Office, specifically Microsoft Excel
• Knowledge of SAP a distinct advantage

To apply and for more information, click here.

Photo source: SME Loans