Apply: IOM Head of Sub-Office

By Development Diaries
April 12, 2021

Deadline: 22 April, 2021

Location: Maiduguri, Nigeria

International Organisation for Migration (IOM) is seeking to fill the role of Head of Sub-Office.

Established in 1951, IOM is a related organisation of the United Nations that works closely with governmental, intergovernmental and non-governmental partners in promoting humane and orderly migration for the benefit of all.

Responsibilities

Supervise and manage the operational, human resources, administrative and financial functions of the sub-office in accordance with organisational regulations and procedure
Execute responsibility for the recruitment and capacity building of local staff
In coordination with the CoM, project development officer and project managers, lead the development of new and continues emergency response programmes in northeast Nigeria, including the sub-office operations in Maiduguri, and provide guidance to the emergency response
Develop and maintain close liaison with local authorities, assistance actors (including NGOs and UN agencies) and the UN mission in Maiduguri
Represent the organisation and participate in coordination meetings at the state level vis-a-vis government and partners
Identify and develop projects and activities of interest for IOM in coordination with CoM, the relevant programme coordinators in cooperation with government partners and communities
Identify opportunities to expand IOM programming beyond emergency response including operationalising IOM Nigeria’s humanitarian, development, and peace nexus programming as well as increasing IOM’s footprint in early recovery, transition, livelihood and community stabilisation
Direct and monitor implementation and reporting of all the sub-office activities
Supervise the work of project managers/officers responsible for the execution of emergency projects
Regularly meet project managers/officers over the progress of project activities, burn rate, and donor reporting
Ensure application of strategy, procedural standards and policies of IOM emergency projects
Review the overall direction and strategy of the emergency response programme for effectiveness on a regular basis and build linkages with other IOM programmes in the country and the region
Oversee the development of emergency response project implementation strategies and preparation of dedicated standard operating procedures aimed at meeting the project’s and sub-office objectives
In coordination with programme managers, monitor the performance of the programmes to ensure targets are met
Provide regular reports to the CoM in order to provide an objective overview of programme performance
Prepare and submit reports covering office operations, programme implementation, and progress programmes to the CoM
Analyse operational and administrative activities and prepare recommendations with a view to increasing effectiveness and streamlining procedure
Ensure compliance with IOM rules and regulation and internal controls
Provide the CoM an objective overview of the performance of the programmes and sub-office operations and isolate any factors that may lead to underperformance and prepare proposals for appropriate action
Supervise the administrative functions including, but not limited to, staff recruitment and management, ensuring IOM administration rules and regulations are implemented and followed
Track and supervise the financial expenditure per project code
In coordination with the resource management unit maintain records in accordance with Page two/five programme standards, ensuring proper management of the office and maintenance of the IOM properties
Ensure an updated inventory of assets in coordination with relevant departments
Ensure the security of the staff and IOM properties in close coordination with UNDSS and the state level SMT
Ensure a comprehensive emergency response including good and effective coordination of activities between different IOM emergency projects and adequate monitoring of activities in northeast Nigeria
Improve and expand IOM emergency team structure and human capacity to cope with the scale up of emergency response in northeast Nigeria
Identify new opportunities and recommend/implement measures to improve emergency projects and increase the efficiency of ongoing activities
Review and adjust proposals to ensure consistency with relevant priorities of IOM Nigeria emergency response, including IOM role in ES/NFI and CCCM sector coordination, taking into consideration available resources
Formulate and present such proposals through the use of technical and substantive inputs in accordance with the required format for final review and approval
Ensure compliance with IOM and donor regulations and obligations as indicated in the funding agreements, project documents, workplans and budgets, with an emphasis on timely and accurate reporting

Requirements

Master’s degree in International Relations, Political Science, Law or a related field from an accredited academic institution with seven years of relevant professional experience
First degree in any of the above fields or a similar field with nine years of relevant professional experience will accepted in lieu of the advanced degree
Practical experience with international organisations in development, implementation and evaluation
Experience in camp coordination and camp management, ES/NFI, shelter, DTM and project management and/or coordination
Experience in coordinating complex programmes and engaging with multiple partners and stakeholders
Familiarity with different project cycle steps and donor relations
Experience in liaising with government authorities, intergovernmental institutions, other
national and international institutions and national and international NGOs
Experience working within the region will be a plus
Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols and experience working in a phase III (or above) security environment
In-depth knowledge of the broad range of migration subject areas handled by the organisation
Knowledge of UN and bilateral donor programming
Strong knowledge and cultural understanding of the region
Ability to supervise large numbers of staff
Excellent communication and writing skills with the ability to analyse complex problems and identify and convey clear, rapid solutions
Effective resource management skills and strong general analytical skills
Fluency in English (oral and written)
Working knowledge of French and/or Spanish is an advantage