• Maintain procurement, financial, and administrative systems that comply with iMMAP’s requirements but which are also fit for purpose and appropriate for INGO forum
• Plan and organise all required meetings and events with internal departments as well as external contacts to communicate accurate and up-to-date information as and when required
• Manage the logistics of meetings, take minutes of meetings and disseminate information in a timely manner
• Provide efficient and effective secretarial and administrative support to project teams who may not work from one office
• Maintain an up-to-date INGO forum calendar of key dates and events, contact lists, correspondents and other documents on NIF online collaboration platform and other filing platforms
• Responsible for all travel and accommodation arrangements for NIF guests and staff by liaising with iMMAP’s security and operations team
• Assist in organising all logistics trainings, meetings, workshops, events and other INGO forum activities and take minutes of these events
• Support the project team to ensure registration and documentation of partners
• Support the development of training programme and tool kit for L/NNGOs in line with best practices in the development, private sector, and humanitarian context
• Ensure gender mainstreaming in all areas of programme planning and delivery
• Ensure compliance with security procedures and policies as determined by country leadership
• Work with the communications officer to ensure regular contact with the media and support with the design and publication of information products, visibility items and social media packs
• Support the regular update of INGO forum website and social media platforms and support in compilation of articles and content for weekly update, newsletter as well as other information products
• Conduct research and information gathering on localisation efforts and humanitarian situation to support the development of press statements, communique, advocacy products, etc

Requirements

• Bachelor’s degree or equivalent in Business, Accounting, Finance and Administration, Management, or a related field
• Two years, minimum, of work experience in administration field
• Ability to work independently while under pressure and during long hours
• Excellent work habits with a willingness to work in a multi-cultural environment
• Excellent organisational skills, including proven ability in administration, finance and logistics
• Excellent written and oral communication skills with good command of English

To apply and for more information, click here.

Photo source: UN/Martine Perret