The mission of the ILO is to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.

Responsibilities

• Perform a range of specialised finance support functions and services for operational and payment-related work of the office, including initiating and processing financial transactions in the enterprise resource planning (ERP) system, verifying that information and supporting documentation is in compliance with financial rules and regulations, policies, procedures and applicable standards
• Monitor expenditure and budget allocations, updating information on project accounts and informing supervisor when funds need to be replenished
• Maintain and update project spreadsheets and databases for internal expenditure control purposes
• Prepare inputs, run reports, and extract and compile financial data, presenting information on the status of financial resources of the project to support analysis, budget revision, and reporting needs
• Respond to requests for general information and routine queries on status of payments and other budgetary issues
• Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules, before submitting to the finance unit
• Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices and claims invoices
• Undertake and complete a range of administrative and operational support services
• Contribute to the smooth and efficient functioning of the work project team by evaluating requirements, organising and carrying out work assignments
• Arrange for the local procurement, maintenance and safekeeping of equipment, furniture, vehicles and supplies for the office and its projects, as well as the maintenance and security of office premises
• Coordinate and perform the project administrative tasks
• Ensure the timely preparation, translation, publication and dissemination of documents, presentations, briefing files and related materials
• Take minutes and follow up on the implementation of decisions
• Keep abreast of financial and administrative rules and regulations, policies, procedures, guidelines and processes and share information with concerned parties
• Perform other relevant duties as assigned by supervisor