Deadline: 05 February, 2022

Location: Cairo, Egypt

The International Labour Organisation (ILO) is seeking to fill the role of Finance and Administrative Assistant.

The mission of the ILO is to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.

Responsibilities

• Provide administrative and financial backstopping and guidance for project staff ‎and consultants, with respect to payments, entitlements, travel claims, and ‎other requirements relating to accounts and finance
• Provide support to the project’s national project officer on several duties and ‎functions, including tasks related to procurement, inventory-keeping, travel ‎arrangements, managing events, etc
• Oversee the tasks performed by the project support staff to ensure the ‎effective delivery of project activities, including attending to travel ‎arrangements, logistical preparations of project events, training workshops, ‎seminars, conferences, etc
• Maintain and regularly update the project’s travel plan
• Undertake travel and ‎accommodation arrangements by coordinating visa and security requirements and ‎ensuring the timely processing of administrative transactions
• Provide guidance ‎and assistance to staff relating to arrival, departure and official travel formalities
• ‎Develop and maintain contacts with counterparts in government departments ‎and external service providers, facilitating travel, visa, shipping and/or other ‎related issues
• Prepare correspondence, to address matters related ‎to the administrative dimensions and relevant logistical arrangements, as well ‎as to communicate with project’s stakeholders, partners, consultants and ‎existing and/or potential vendors/contractors, to communicate messages ‎and/or to acquire information, as required
• Maintain project’s financial records and monitor systems to record and ‎reconcile expenditures, balances, payments, statements and other data for daily ‎transactions and reporting
• Process contracts for financial clearance and payment
• Ensure the correctness ‎and appropriateness of types of contracts used with each activity, and ensure all ‎necessary supporting documents are attached
• Attend and participate in internal and external meetings and workshops in ‎assigned areas of work

Requirements

• Secondary school education plus formal training in Accounting or ‎Finance from a recognised commercial school or equivalent or a university
• Six years, minimum, of general administration and office support experience, ‎including providing various senior-level support services
• Experience of working with ‎international development organisation, including UN agencies, is a significant asset
• Excellent written and oral command of English and good knowledge of Arabic

To apply and for more information, click here.

Photo source: ILO