Deadline: 16 February, 2021

Location: Nairobi, Kenya

The International Labour Organisation (ILO) is seeking to fill the role of Finance and Administrative Assistant.

The mission of the ILO is to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.

Responsibilities

• Review and verify financial reports based on ILO rules and USDOL management and procedures guidelines (MPGs) and closely monitor reported expenditures as a basis for budgetary control in respect of approved budgets
• Prepare, on a monthly basis, expenditure reports related to OFCs received by the projects for the purposes of close monitoring and ensure expenditures do not exceed approved allocations
• Maintain petty cashbook and/or records for recording of financial data
• Prepare payment requests for staff travel allowances
• Prepare payment requests for seminar advances and ensure their prompt accountability, maintaining proper and accurate records for facilitating, reconciliation of the GL account in order to ensure prompt clearance of outstanding items
• Submit timely replenishment requests to imprest accounts office to ensure consistent availability of sufficient funds for timely implementation of a wide range of activities under the project
• Process duty and VAT exemptions for purchase of goods and services by ILO technical cooperation projects
• Provide administrative support services such as hotel booking and ticket reservations and/or confirmations related to ILO travel arrangements
• Assist in office transport coordination, arrange fuel replenishments, maintain records on car services and ensure good maintenance of office equipment
• Assist in any other administrative and personnel chores related to human resources and office administration

Requirements

• Secondary school education supplemented by a formal training in Accounting and/or Finance from a recognised commercial school or equivalent
• Five years, minimum, of operational or administrative support work experience including providing financial operation support services
• Experience of working with an enterprise resource planning (ERP) system
• Knowledge of financial administration and/or accounting techniques
• Knowledge of international accounting standards such as international public sector accounting standards (IPSAS) or other international or national accounting standards
• Good knowledge of Microsoft Office applications
• Excellent command of English
• Working knowledge of another official language of the organisation or an official national language of the duty station

To apply and for more information, click here.

Photo source: ILO