Deadline: 19 August, 2021

Location: Polokwane, South Africa

The International Labour Organisation (ILO) is seeking to fill the role of Administrative Assistant.

The mission of the ILO is to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.

Responsibilities

• Provide a range of support services in the areas of general office administration, finance and/or HR that contribute to the timely delivery of business operations in accordance with applicable standards
• Monitor the expenditure levels and initiate actions
• Provide secretarial services to team and project meetings
• Respond to routine telephone, email and in-person enquiries or refer to appropriate contact/unit
• Supply readily available information from office files and databases
• Receive and direct visitors and arrange appointments
• Maintain and update inventories of office supplies
• Ensure stocks are adequate and order supplies in a timely manner
• Keep stockroom in order
• Take minutes in project meetings
• Assist in the preparation of project and training reports
• Provide support for meetings and events, including processing administrative actions in the enterprise resource planning (ERP) system, preparing and distributing invitation letters, agendas and other materials, as well as arranging meeting facilities and equipment
• Provide other administrative support services and process the necessary purchase orders
• Reply to queries from event participants, maintaining a system that tracks the status of all participants’ activities
• Liaise with the finance officer for payments
• Prepare travel requests, external collaboration contracts and service agreements using the Integrated Resource Information System (IRIS)
• Register and route mail, correspondence and other documents
• Process outgoing email, ensuring most appropriate method in terms of postal rates and regulations
• Maintain and organise filing systems for correspondence, documents, publications and/or reference materials
• Plan and coordinate the activities of the project’s registry
• Perform other relevant duties as assigned

Requirements

• Certificate in Business Administration or a related field
• Five years, minimum, of experience in general administration or a similar work
• Proven experience working with technical cooperation programmes, public bodies and/or development partners will be a plus
• Experience in the EPWP and, in particular, working within Limpopo Province will be an asset
• Excellent command of English
• Ability to speak one of the local languages will be a plus

To apply and for more information, click here.

Photo source: International Labour Organisation