Deadline: 01 February, 2021

Location: Zambia

Global Communities is seeking applications from eligible applicants for the post of Administration and Procurement Officer.

Global Communities’ mission is to create long-lasting, positive and community-led change that improves the lives and livelihoods of vulnerable people across the globe.

Responsibilities

• Ensure the management of all procurement and operational aspects is in compliance with Global Communities’ policies, donor agreements and government statutory requirements
• Lead in the drafting, and implementation of localised manuals, templates and standard operating procedures covering the operations department
• Ensure all staff are trained and regularly oriented on existing operations policies and manuals with a view to enhancing staff members’ capacity and enhancing compliance
• Support finance and administration manager and staff in the continuous review and improvement of internal controls with a view to maximising efficiency and effectiveness on matters related to procurement and operations
• Participate in the external audit as well as internal reviews and support in the implementation of any recommendations made
• Plan, develop and manage all procurement under the project such as office equipment, vehicles, office supplies, furniture, etc
• Maintain database of prequalified and suitable vendors to meet the procurement needs of Global Communities
• Oversee the day-to-day sourcing of goods and services in a timely, effective and efficient manner and in compliance with set policies and procedures through the set out solicitation methods
• Lead negotiations, including dispute resolution, with vendors and other contractors seeking the most favourable possible outcomes for Global Communities
• Support the development of tenders and develop vendor contracts and agreements using Global Communities templates and in line with donor requirements
• Provide oversight and support to the office administration assistant to ensure the office is properly maintained and utilities efficiently utilised and promptly paid
• Provide guidance to and supervise administrative assistant/receptionist, driver/logistician and office cleaner
• Provide oversight in the administration and accounting of office consumables
• Provide oversight in the management of visitors to the Global Communities offices
• Ensure all inventory items are tagged and branded upon purchase and inventoried in accordance to the asset management and branding policies

Requirements

• Bachelor’s degree in Supply Chain, Finance Contracts, or a similar field (master’s degree preferred)
• Five years, minimum, of experience in supply chain management, two of which should be in a management position
• Knowledge and practical understanding of U.S. government procurement rules and regulations
• Excellent analytical, negotiation and organisational skills
• Superior written and verbal communication skills
• Strong organisational skills
• Ability to interact clearly and effectively with donors and other organisations
• Proficiency in written and spoken English
• Ability to read and interpret documents, and communicate with others as necessary to perform job duties effectively
• Nationality of Zambia

To apply and for more information, click here.

Photo source: ILRI