Deadline: 01 February, 2021
Location: Zambia
Global Communities is seeking applications from eligible applicants for the post of Administration and Procurement Officer.
Global Communities’ mission is to create long-lasting, positive and community-led change that improves the lives and livelihoods of vulnerable people across the globe.
Responsibilities
- Ensure the management of all procurement and operational aspects is in compliance with Global Communities’ policies, donor agreements and government statutory requirements
- Lead in the drafting, and implementation of localised manuals, templates and standard operating procedures covering the operations department
- Ensure all staff are trained and regularly oriented on existing operations policies and manuals with a view to enhancing staff members’ capacity and enhancing compliance
- Support finance and administration manager and staff in the continuous review and improvement of internal controls with a view to maximising efficiency and effectiveness on matters related to procurement and operations
- Participate in the external audit as well as internal reviews and support in the implementation of any recommendations made
- Plan, develop and manage all procurement under the project such as office equipment, vehicles, office supplies, furniture, etc
- Maintain database of prequalified and suitable vendors to meet the procurement needs of Global Communities
- Oversee the day-to-day sourcing of goods and services in a timely, effective and efficient manner and in compliance with set policies and procedures through the set out solicitation methods
- Lead negotiations, including dispute resolution, with vendors and other contractors seeking the most favourable possible outcomes for Global Communities
- Support the development of tenders and develop vendor contracts and agreements using Global Communities templates and in line with donor requirements
- Provide oversight and support to the office administration assistant to ensure the office is properly maintained and utilities efficiently utilised and promptly paid
- Provide guidance to and supervise administrative assistant/receptionist, driver/logistician and office cleaner
- Provide oversight in the administration and accounting of office consumables
- Provide oversight in the management of visitors to the Global Communities offices
- Ensure all inventory items are tagged and branded upon purchase and inventoried in accordance to the asset management and branding policies
Requirements
- Bachelor’s degree in Supply Chain, Finance Contracts, or a similar field (master’s degree preferred)
- Five years, minimum, of experience in supply chain management, two of which should be in a management position
- Knowledge and practical understanding of U.S. government procurement rules and regulations
- Excellent analytical, negotiation and organisational skills
- Superior written and verbal communication skills
- Strong organisational skills
- Ability to interact clearly and effectively with donors and other organisations
- Proficiency in written and spoken English
- Ability to read and interpret documents, and communicate with others as necessary to perform job duties effectively
- Nationality of Zambia
To apply and for more information, click here.
Photo source: ILRI
