Deadline: Ongoing
Location: Harare, Zimbabwe
The Family Health International (FHI 360) is seeking to fill the role of Programme Officer.
FHI 360 delivers sustainable, high-quality, comprehensive HIV/AIDS prevention, treatment, care and support services.
Responsibilities
- Monitor and advise chief of party (CoP) on issues of compliance with USAID contract and organisational policies
- Coordinate technical team meetings, including drafting agendas and meeting minutes
- Oversee senior management team and technical meetings for the project
- Maintain an effective electronic filing and retrieval systems for the technical team for the country director (CD) and Zimbabwe HIV Care and Treatment (ZHCT) programme
- Provide programme administrative support tasks, including creation, typing and editing of programme correspondence, purchasing documents and programme deliverables
- Assist in developing and monitoring annual workplans and budgets, as well as associated deliverables and results/outputs
- Prepare, coordinate reviews, edit, and disseminate project-related reports and documents
- Coordinate the timely identification and addressing of programme implementation challenges
- Coordinate appropriate programme monitoring, accurate financial and programmatic reporting to country office
- Provide technical support for all ZHCT district and provincial staff and ensure compliance with technical, programmatic and financial requirements set by FHI 360 and its funders
- Assist the CD to prioritise time and appointments, i.e., administrative support focusing on organising and maintaining calendar
- Support the senior programme officer (SPO) to assess inquiries directed to the CD (internal and external)/ CoP, and determine the proper course of action
- Support the CD and CoP to coordinate the SMT, ESARO and headquarters and high-level USAID and ministry staff
- Support the SPO to monitor shared platform activities to effectively respond to project support needs
- Draft and share correspondence on behalf of the CD
- Assist the CO’s business development and diversification (BDD) activities with the SMT and ESARO and headquarters BDD units
- Work with and develop capacity of (as needed) program assistant on specific project management functions for projects
- Works with the unit to develop country office-based job descriptions, staff requisitions, consultant scope of work and terms of reference
- Support projects event planning for high-level events
- Make travel arrangements for the CD, including requisition generation
- Provide management support to field staff, focusing on workplans, sub-agreement amendments, periodic fund requests, review of MFRs/SFRs, and reporting
- Develop and oversee execution of systems for initiation, implementation, monitoring, amendment and close out of all partner sub-agreements
- Lead the development, testing, application and evaluation of programme management tools for the project
- Work closely with the contracts and grants team by managing the design of sub-grant activities
- Ensure appropriate monitoring of sub-grants to achieve financial, administrative, and programmatic goals
- Support the communications person in identifying, analysing and disseminating best practices in the project through the identification of project learning sites and technical support
Requirements
- Bachelor’s degree in Social Sciences or a related field
- Three years, minimum, of relevant experience working on HIV-related interventions
- Experience of HIV/AIDS programme planning and implementation at the community, provincial and district levels
- Extensive knowledge of health and development programming in a developing country is preferred
- Knowledge of major donor policies (USAID) as well as international not-for-profit organisations is a must
- Experience in designing and implementing public health/international development programmes funded by U.S. government or other international donors is a distinct advantage
To apply and for more information, click here.
Photo source: Afya Uzazi Programme
