Deadline: 04 November, 2021
Location: Harare, Zimbabwe
Food and Agriculture Organisation (FAO) is seeking to fill the role of Procurement Assistant.
FAO is a specialised agency of the United Nations that leads international efforts to defeat hunger.
Responsibilities
- Draft requests for proposals (RFPs) for letters of agreement (LoA) and any correspondence and notes as appropriately assigned by the international administrative officer
- Review justifications provided to support indicated conditions permitting direct selection of service providers under MS507
- In consultation with responsible officers, ensure the report of satisfactory performance evaluation of service provider is kept on file
- Maintain the filing system and proper record-keeping concerning the LoA functions including electronic LoA database and copies of LoAs, RRS records, justifications, and key correspondence
- Follow up with the relevant responsible officers on the preparation and provision of the necessary information and documents required for the proper implementation of the quality assurance function
- Assist the international administrative officer in the preparation of the consolidated annual LoA plan for FAO Zimbabwe
- Assist the international administrative officer to undertake timely preliminary quality assurance review of LoA
- Assist requestors on appropriate evaluation methodologies based on the type, value, and complexity of the procurement requirements
- Process new vendor registration or vendor updates, providing up-to-date supplier contact and banking information
- Prepare LPC submissions including justifications and all documents relevant to LPC review
- Undertake due diligence in application of evaluation as indicated in the solicitation documents and assess and review mandatory and technical evaluation submitted for compliance
- Undertake commercial and financial evaluation of offers and prepare commercial evaluation summary/tables in consideration of the technical assessments submitted
- Undertake consolidation of evaluations by preparing a consolidated evaluation report, ranking offers and making recommendations for award, based on MS502, for review and approval by the international administrative officer
- Issue timeously purchase orders, LoAs, services orders or service contracts as required and instructed by the international administrative officer
- Ensure analysis of final invoices for revision of POs as necessary or for obtaining certification from requesting officers and onward transmission to finance for payments
- Expedite and follow up on purchase orders and contract to allow for closure of POs
- Assist in undertaking procurement under MS502 as instructed by the international administrative officer in support of countries within the subregion
- Report regularly to the international administrative officer on the progress of procurement activities
Requirements
- University degree in Procurement or a related field
- Five years, minimum, of experience in management of grants and contracts and/or providing procurement support
- Working knowledge (level C) of English
- Nationality of Zimbabwe
To apply and for more information, click here.
Photo source: DFAT
