Deadline: 11 December, 2021
Location: Lusaka, Zambia
Food and Agriculture Organisation (FAO) has opened applications for the role of Administrative Assistant.
FAO is a specialised agency of the United Nations that leads international efforts to defeat hunger.
Responsibilities
- Generate and process invoices and payments in GRMS and Straight2Bank
- Ensure that all supporting documents and information required to justify payment, including receipts, banking details, are complete before releasing payments
- Settle invoices and claims after verification of supporting documents
- Assist in the preparation of bank reconciliations and monthly management reports
- Provide travel assistance and arrangements for staff based on the organisation’s rules and policies
- Liaise with relevant travel agents to ensure that the organisation obtains the best service and price for all travel
- Process travel expense claims in accordance with the organisation’s rules and policies
- Identify, review and claim refunds of travel costs from travel agents or travelers and take necessary follow-up action
- Assist staff on issues relating to administrative matters
- Process travel authorisation for non-staff travelers
- Carry out any other tasks as assigned under admin unit
Requirements
- Bachelor’s degree with knowledge of finance
- Three years, minimum, of accounting, administrative and travel management experience
- Working knowledge of English
- Nationality of Zambia
To apply and for more information, click here.
Photo source: DFAT
