Location: Pemba, Mozambique

Food and Agriculture Organization (FAO) has opened applications for the role of Administrative Assistant.

Food and Agriculture Organisation (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger.

Responsibilities

• Conduct administrative support functions in relation to staff
• Support the management in office administration/management
• Support in financial management, ensuring financial management system complies with FAO requirements
• Support the management and administration of financial records and monitoring systems for the office
• Review and check payment/invoice requests from project offices in accordance with FAO rules and procedures
• Ensure verification of documentation for processing of payments
• Organise appropriate filing system by maintaining records and files in accordance with FAO standard filing system
• Assist in handling day-to-day operational activities
• Provide support in the area of accounting, budget or financial queries
• Monitor vendor and operational advances and other receivables and ensure timely clearance of outstanding items
• Respond to both normal and unpredictable operational needs in accordance with FAO rules and procedures
• Maintain contacts and liaise with relevant stakeholders and project colleagues
• Conduct administrative support functions in relation to staff, office premises, furniture, equipment, vehicles and transport in accordance with FAO guidelines
• Ensure adequate maintenance of office premises, all equipment, security appliances and vehicles
• Provide general office support services to help ensure the smooth functioning of offices
• Review, record and/or process mail or other documents
• Gather pertinent background material, track and monitor follow-up action
• Ensure tracking of all incoming and outgoing correspondence
• Ensure timely processing of utility bills
• Consolidate and monitor the travel plan for FAO Mozambique in line with FAO rules and procedures
• Maintain all information regarding travel
• Initiate and process the travel authorisation of the office and submit for DSA payment

Requirements

• University degree in Business Administration, Economics, Finance, Social Sciences, or a related field
• Two years, minimum, of relevant experience in administrative and office support work
• Good knowledge of Microsoft Office applications, Internet and office technology equipment
• Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyse and edit results in an appropriate format
• Working knowledge (level C) of English and fluency in Portuguese
• Nationality of Mozambique

To apply and for more information, click here.

Photo source: UNCTAD