Deadline: 25 November, 2020
Location: Maiduguri, Nigeria
Danish Refugee Council (DRC) is seeking applications from eligible applicants for the post of Human Resources and Admin Team Leader.
DRC provides direct assistance to conflict-affected populations – refugees, and internally displaced people (IDPs).
Responsibilities
- Manage annual leave, sick leave and other national staff leave
- Ensure leave is approved in Dynamics and update the database
- Coordinate with team leaders and managers on annual leave plan for all national staff at the location
- Follow up with the staff on a monthly basis on leave plan and obtain justification for not following the leave plans by national staff
- Ensure all staff taxes and legislative obligations are done on time as per the government deadlines
- Ensure all administrative matters are properly followed up and legally standing according to the Nigerian legal systems/requirements
- Keep track, record and properly manage the issue and letters which DRC gets from governmental departments
- To ensure staff requiring visas and other legal documents are organised in a timely manner
- Filing of all project-related documents and development of a transparent and efficient filing system of all administration records as per DRC filing procedures
- Ensure all office utilities and infrastructures are appropriate, safe and functioning (electricity, gas, security, upkeep of premises, health and safety, internet, telephones, photocopiers, etc.)
- Coordinate the admin staff to ensure all necessary office resources (stationaries, office supplies, drinking water are stocked and managed
- Coordinate the admin staff to ensure the guest house is properly managed
- Organise meetings, training and other events
- Coordinate the flight bookings and organise pick up/drop off for the passengers in coordination with the logistics department
- Manage consolidated local staff contact list and institutional address list updated and submitted by HR assistants from all bases every month
- Ensure all staff are given the contracts (along with the required attachment) and DRC ID cards on the first working day and staff information data is filled and filed
- Follow up with the staff and obtain file one copy of staff contract along with the attachment in personal file
- Ensure all staff personal files are updated according to the checklist/DRC procedures on a constant basis
- Ensure all staff complete the induction (as per the DRC induction checklist) before sent to work
- Prepare the monthly payroll leave schedule for national staff and share with HR coordinator by 17th of every month
- Ensure that all recruitments are done in accordance with DRC recruitment processes
- Organise training on CoC and PSEA for staff
- Brief on other HR policies/procedures to staff when it is necessary
- Review HR-related documents before the Area Manager and CD approves
Requirements
- University degree in Human Resources, Administration, Business Administration and other related disciplines
- Three years, minimum, of work experience in human resources and administration in an NGO/commercial sector
- Hands-on experience/skills in MS Office applications
- Knowledge of ERP will be an added advantage
- Fluency in written and spoken English
To apply and for more information, click here.
Photo source: Danish Refugee Council
