Deadline: 03 March, 2022
Location: Addis Ababa, Ethiopia
The Danish Refugee Council (DRC) has opened applications for the role of Administration and Liaison Coordinator.
DRC provides direct assistance to conflict-affected populations including refugees and internally displaced persons (IDPs).
Responsibilities
- Process legal paper documents from relevant government offices with the support of the head of support services and lawyer
- Follow up on work permit and visa renewal for expatriates with the support of the head of support services and lawyer
- Follow up on renewal of organisation’s registration with the support of the HR and admin manager, and lawyer
- Ensure timely payment of office rent, utilities and other contractual premises in accordance with lease terms
- Ensure all office utilities and infrastructure are appropriate, safe and functioning
- Oversee all aspects of maintaining the DRC office including cleanliness and minor repairs
- Coordinate with supply chain focal point for any repairs and/or service, as required, in line with DRC Ethiopia agreed standard operating procedures as well as per the lease agreements for maintenance
- Ensure insurance plan is in place for all office buildings and equipment, and updated at all times
- Maintain and update lease agreements (utilising DRC global lease template) and coordinate the renewal of leases for office premises, guesthouse and expatriate housing
- Act as the focal point for liaison with landlords/owners
- Liaise with lawyer regarding lease terms and any issues which arise, ensuring that the leases are compliant with local laws
- Coordinate handover of leased properties and ensure security deposits are refunded on time
- Ensure repairs and maintenance of facilities in compliance with DRC standards and procedures and as per the lease agreements
- Ensure all utilities and amenities are functioning at all times
- Act as focal point with landlords/property managers on day-to-day basis, as necessary
- Make regular visits to the guesthouse to check on status and serve as the staff focal point for any issues or repairs needed
- Develop and keep updated guesthouse handbook (available in guesthouse at all times and shared with new staff upon booking), ensuring that staff are informed of respect to other colleagues in the communal residence
- Raise all issues related to staff compliance with HR and admin manager
- Facilitate housing arrangements for new staff, ensuring all basic facilities (utilities, internet, etc.) are in place
Requirements
- University degree or equivalent professional qualification in Administration or Business, Management or a related field
- Five years, minimum, of experience in administration and liaisoning at an international NGO or similar role at mid-management level
- Knowledge of travel and immigration procedures
- Experience in handling humanitarian flight services (advantageous)
- Experience with local legislation for humanitarian operations in Ethiopia
- Understanding of the Ethiopian law will be a plus
- Advanced English proficiency
- Fluency in Amharic
To apply and for more information, click here.
Photo source: Danish Refugee Council
