Deadline: 10 November, 2022
Location: Zambia
The Centre for Infectious Disease Research in Zambia (CIDRZ) is seeking to fill the role of Administrative Assistant.
CIDRZ is a non-profit organisation with the mission to improve access to quality health care through innovative capacity development.
Responsibilities
- Provide secretarial assistance and type office documents with accuracy, proper formatting and neatness
- Manage mail, update contact lists and distribute meeting minutes timely
- Ensure strict confidentiality
- Ensure logistical travel arrangements, both local and international
- Request, dispense and retire petty cash in a timely manner
- Schedule appointments and communicate with programme teams to coordinate request applications for programme initiatives, and their implementation
- Order/buy/manage office supplies
- Work together with the programme teams to collect quotes and other procurement-related activities
- Maintain an active log system on all logistics orders and deliveries
- Maintain a good hard and soft copy filing system on all programme correspondence and other documentation
- Proactively liaise with coordinators when problems arise, and come up with possible solutions
- Communicate professionally and proactively with CIDRZ external stakeholders
- Send out invitations, request funds, organise all other logistical matters for trainings and workshops as required
- Prepare periodic reports and documents as required
- Follows up with other staff on programme matters requiring timely decisions and actions
Requirements
- Grade 12 certificate
- Diploma in Business Studies
- Two years, minimum, of relevant administrative work experience
- Excellent interpersonal and communication skills
- Proficiency in using Microsoft Office programmes
- Accuracy/eye for detail and ability to work under minimum supervision
- Ability to work with deadlines, can independently prioritise work with a positive attitude as team player
To apply and for more information, click here
Photo source: CIDRZ
