Apply: CIDRZ Administrative Assistant

Deadline: 10 November, 2022

Location: Zambia

The Centre for Infectious Disease Research in Zambia (CIDRZ) is seeking to fill the role of Administrative Assistant.

CIDRZ is a non-profit organisation with the mission to improve access to quality health care through innovative capacity development.

Responsibilities

Provide secretarial assistance and type office documents with accuracy, proper formatting and neatness
Manage mail, update contact lists and distribute meeting minutes timely
Ensure strict confidentiality
Ensure logistical travel arrangements, both local and international
Request, dispense and retire petty cash in a timely manner
Schedule appointments and communicate with programme teams to coordinate request applications for programme initiatives, and their implementation
Order/buy/manage office supplies
Work together with the programme teams to collect quotes and other procurement-related activities
Maintain an active log system on all logistics orders and deliveries
Maintain a good hard and soft copy filing system on all programme correspondence and other documentation
Proactively liaise with coordinators when problems arise, and come up with possible solutions
Communicate professionally and proactively with CIDRZ external stakeholders
Send out invitations, request funds, organise all other logistical matters for trainings and workshops as required
Prepare periodic reports and documents as required
Follows up with other staff on programme matters requiring timely decisions and actions

Requirements

Grade 12 certificate
Diploma in Business Studies
Two years, minimum, of relevant administrative work experience
Excellent interpersonal and communication skills
Proficiency in using Microsoft Office programmes
Accuracy/eye for detail and ability to work under minimum supervision
Ability to work with deadlines, can independently prioritise work with a positive attitude as team player

To apply and for more information, click here