Deadline: 16 December, 2021
Location: Abuja, Nigeria
The British Council is seeking to fill the role of Admin and Resource Assistant.
The British Council is the UK’s international organisation for cultural relations and educational opportunities.
The council builds connections, understanding and trust among people in the UK and other countries through arts and culture, education and the English language.
Responsibilities
- Support all administrative processes affecting the arrival, presence and exit of programme staff (internal and external) to ensure they can carry out their duties effectively
- Support the effective delivery of the programme through knowledge of key processes and official organisations applicable to incoming international staff
- Lead in documenting appropriate processes/procedures for various residence permits
- Build and maintain effective relationships with key individuals who facilitate the official status of expatriate staff in the country
- Facilitate all clearances necessary to ensure effective entry, presence and exit of international staff and consultants
- Make key programme policy documents available to visitors
- Develop and update data of various contact details of the hotels and ticketing agents used by the programme (including immigration and National Planning Commission)
- Lead in providing timely data on costs (hotel accommodation, hall/venue and flight) to the technical team to support preparation of budgets and analysis of VFM ratios
- Provide support to the procurement and facilities manager around inventories, procurement, office and residential issues, etc., including being the first contact point for any maintenance issues required at the office or any of the residences
- Ensure that appropriate service contracts are in place for the state office and necessary services of the equipment are carried out in line with the agreed schedule
- Ensure programme team and external contacts are satisfied with logistical and administrative support
- Ensure financial administration is prompt and in line with British Council and EU standards
- Ensure all logistic arrangements for staff, consultants and visitors are made in accordance with agreed standards in good time and communicated effectively to the persons concerned
- Ensure effective relationships are maintained with external contacts
Requirements
- Two years, minimum, of programme and logistics experience in an international organisation
- Experience of working as part of a successful team/function
- Experience working with SAP
- Basic knowledge of I.T. (including Word and Excel)
To apply and for more information, click here.
Photo source: UNAMID
