Deadline: 15 May, 2021
Location: Abidjan, Ivory Coast
The African Development Bank (AfDB) is seeking to fill the role of Unit and Team Assistant.
AfDB’s mission is to spur sustainable economic development and social progress in its regional member countries (RMCs).
Responsibilities
- Undertake transactional tasks and processes that support the smooth running of the work of the unit/team
- Provide support and follow up on routine administrative correspondence and processes
- Undertake correspondence and tasks in accordance with the bank’s accepted formats and check for probable typographical errors, presentation, completeness and procedural accuracy of all documents submitted to the unit/team leader for clearance, approval or signature
- Review and prioritise important correspondence and tasks for execution
- Follow up and ensure tasks are completed for dispatch and within given deadlines
- Receive visitors and telephone calls with tact and discretion, and act according to the nature and urgency of each, including redirecting to the concerned unit/team members or action parties as appropriate
- Facilitate the arrangements for meetings with respect to timings and booking of venue
- Provide support to the unit/team leader for appointments with official visitors and/or staff members
- Follow up on work deadlines for routine and assigned tasks
- Schedule meetings for the unit/team leader according to schedules and agenda for the week
- Arrange time and venue for meetings, and provide support required for success
- Write meeting reports/minutes
Requirements
- Bachelor’s degree in Business Management, Commerce, Business Administration, Communication, or a related discipline
- Training in Secretarial Studies and/or Administration and Office Management (desirable)
- Four years, minimum, of practical experience in administrative and secretarial roles
- Private sector experience will be a plus
- Good knowledge of administration and office support services, including systems and procedures
- Ability to work under pressure in a dynamic, multicultural setting
- Efficiency in handling internal and external requests
- Ability to work and cooperate with others from diverse background
- Ability to manage simultaneous and shifting demands, priorities and tight deadlines
- Proficiency in the use of standard equipment (computer, fax, scanner, photocopier, telephone, etc.)
- Commitment to delivering excellent customer service focused reception and administration service
- Good written and oral skills in French or English
- Competence in the use of bank standard software (Word, Excel, PowerPoint and Access)
- Knowledge of SAP will be a plus
To apply and for more information, click here.
Photo source: AfDB
