Deadline: 25 September, 2022
Location: Lomé, Togo
The African Development Bank (AfDB) is seeking applications from eligible applicants for the post of Team Assistant.
AfDB’s mission is to spur sustainable economic development and social progress in its regional member countries (RMCs), thus contributing to poverty reduction.
Responsibilities
- Make appointments for experts and other staff and maintain their schedules
- Receive visitors and attend to them with tact and discretion
- Organise and participate in multiple meetings, appointments, lunches and events, ensuring adequate preparation
- Organise meetings based on the country manager’s schedule, preparing relevant documents, logistics and facilities
- Track documents, manage regular and faxed mail and memos
- Manage the flow of information, review, sort and monitor incoming and outgoing mail from the country office, taking into account the priority and urgency of the documents concerned, and organise the logical filing of correspondence
- Manage the flow of telephone calls
- Prepare and update diary and electronic address book
- Draft correspondence and documents following administrative instructions
- Draft memoranda and thank-you letters to be submitted for signature by the country manager, along with their supporting documents
- Prepare minutes of meetings and briefs
- Prepare and follow up on the country manager and staff members’ missions (air tickets, visas, hotel reservations, monitoring of per diem, transportation)
- Make arrangements for visits by delegations
- Perform any other administrative and secretarial tasks deemed necessary
Requirements
- Bachelor’s degree in Business Administration, Commerce, Administration or a related discipline, combined with training in secretarial/administrative/office management
- Four years, minimum, of relevant senior-level experience, ideally in an international organisation
- Good knowledge of budgeting and planning (highly desirable)
- Strong client service and organisational skills, ability to perform various tasks, pay attention to detail and work with a multi-disciplinary team
- High sense of initiative, enthusiasm, team spirit, organisational and interpersonal skills
- Proven initiative, discretion, integrity and good character
- Good written and oral communication skills in French or English
- Working knowledge of the other language will be an added advantage
- Proficiency in standard bank software (Word, Excel, Access and PowerPoint)
- Knowledge of SAP or other ERP systems will be an asset
- Good typing skills (highly desirable)
To apply and for more information, click here.
Photo source: UNCTAD
