Deadline: 28 February, 2021
Location: Abidjan, Ivory Coast
African Development Bank (AfDB) is seeking to fill the role of Team Assistant.
AfDB’s mission is to spur sustainable economic development and social progress in its regional member countries (RMCs).
Responsibilities
- Act as the first point of contact of the gender, women and civil society (AHGC) front office and support internal and external stakeholders
- Organise, manage and oversee the AHGC front office secretariat as well as special initiatives of the department such as the AFAWA programme
- Perform administrative tasks and functions for the AHGC front office such as managing correspondence, processing/filing corporate documents in coordination with relevant stakeholders
- Manage the director engagements including compiling invitations and meeting requests addressed to the director, ensuring that relevant documentation, such as background information, briefing notes or talking points, are provided on time
- Coordinate and schedule meetings and necessary arrangements for the director and other members of the front office engagement with key stakeholders within and outside the bank
- Manage and maintain up-to-date calendars of the director and other members of the front office
- Proofread routine documents prepared for the director’s attention and signature in consultation with relevant members of the front office team
- Support the preparation, implementation and follow-up of the department’s workplan and budget
- Assist in the preparation and follow-up of monthly, quarterly and annual corporate reports
- Prepare and maintain an up-to-date monitoring of all the documents, reports, memoranda, letters, concept notes and any other documents requiring AHGC senior management’s approval and/or clearance on a weekly basis
- Provide and coordinate administrative support to the AHGC front office, including preparation of administrative forms and processing of requests in SAP, such as consultants’ recruitment and payments
- Prepare and coordinate travel and accommodation arrangements for AHGC front office members
Requirements
- Bachelor’s degree or equivalent in Business Administration, Human Resources Management, Finance, Economics, or a related field (degree in Gender Studies and/or Social Inclusion will be an asset)
- Five years, minimum, of relevant experience in a senior management office in a support function
- Experience in a multilateral development bank and/or in the field of gender equality and women empowerment and/or civil society engagement will be an asset
- Ability to manage multiple, simultaneous and shifting tasks/demands and produce high quality work within short deadlines
- Excellent interpersonal skills and ability to work in a diverse, multilateral environment
- Excellent administrative and typing skills and I.T. literacy
- Ability to analyse and prepare reports
- Excellent organisational, planning and problem-solving skills with attention to detail
- High level of discretion, tact and sensitivity in dealing with internal and external stakeholders
- Ability to communicate effectively (written and oral) in English and French
- Working knowledge of Spanish or Portuguese is an asset
- Competence in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint)
- Knowledge of SAP, SRAS and BPPS (desirable)
To apply and for more information, click here.
Photo source: AfDB
