Deadline: 28 July, 2020
Location: Rwanda
African Development Bank (AfDB) is seeking applications from eligible applicants for the post of Secretary to the Country Manager.
AfDB’s mission is to spur sustainable economic development and social progress in its regional member countries (RMCs).
Responsibilities
- Receive and register all incoming and outgoing documents of the country office
- Ensure that documents presented for country manager’s signature are complete with necessary attachments and background documents
- Draft general or administrative correspondence on own initiative or on the basis of instructions and finalise for the country manager’s signature
- Verify that outgoing correspondence is presented in accordance with the bank’s accepted formats and check on probable typographical errors, presentation, completeness and procedural accuracy of all documents submitted to the country managers for clearance, approval or signature
- Review and classify priority and important correspondence and submit accordingly
- Receive visitors and telephone calls with tact and discretion, and act according to the nature and urgency of each, including redirecting to the concerned offices as appropriate
- Provide background information to the country managers
- Manage information flows between country managers and other staff members of the country office
- Follow up on work deadlines with managers of the country office
- Schedule meetings for the country manager
Requirements
- At least bachelor’s degree in Business Management, Commerce, Administration or a related field
- Training in secretarial Science and/or Administration and Office Management
- Four years, minimum, of relevant and practical experience in administrative and secretarial roles in similar offices of international organisations, development banks or similar institutions
- Good knowledge of administration and office support services, including systems and procedures
- Good coordination skills, methodical and self-organised
- Demonstrable commitment to delivering excellent customer service focused reception and administration service
- Good interpersonal, planning and organisational skills
- Ability to think quickly to respond to immediate requests
- Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving
- Proficiency in the use of standard equipment (computer, fax, scanner, photocopies)
- Effective communication, problem solving, client orientation, teamwork and operational effectiveness
To apply and for more information, click here.
Photo source: Africa Centre
