Deadline: 20 November, 2021

Location: Abidjan, Ivory Coast

The African Development Bank (AfDB) is seeking applications from eligible applicants for the post of Operations Assistant.

AfDB’s mission is to spur sustainable economic development and social progress in its regional member countries (RMCs), thus contributing to poverty reduction.

Responsibilities

• Provide operational support to the coordinator, covering both lending and non-lending operations
• Manage the electronic data archiving system of the jobs team
• Manage the division’s database and perform any task related to data entry and analysis, as required
• Coordinate the preparation and monitoring of the annual work programme
• Coordinate the preparation and monitoring of the quarterly mission programme
• Compile the portfolio database of the division/department
• Compile and present data on projects (managed by the regional hubs) and trust funds related to the sectors under the division/department
• Report on accuracy and completeness of trust fund management system (TFMS), system applications and products (SAP), bank-wide programme processing schedule (BPPS), and strategic resources assessment software (SRAS) data
• Prepare and monitor the implementation of the administrative budget and determine/recommend allocation of funds when necessary
• Assist with recruitment of consultants, initiate SAP processing of their contracts, prepare service orders, process their payments and follow up with the accounting and treasury units concerned
• Prepare monthly, quarterly and annual reports on the management and performance of the division activities
• Facilitate task manager training on the use of the BPPS, SAP, TFMS and other systems
• Assist in preparing documents, briefing notes, spreadsheets and correspondence necessary to manage work programme and projects/programmes
• Assist in the preparation and organisation of activities such as seminars, workshops, etc
• Coordinate matters with the corporate I.T. services department (CHIS), if necessary, for all issues relating to the SAP/BPPS/ATRS/SRAS/TFMS system and other information technologies
• Play the role of SAP resource person in the division and the department, providing technical assistance to the staff
• Take notes during meetings, draft correspondence and prepare minutes as requested
• Perform any other tasks requested by the team

Requirements

• Bachelor’s degree in Public Administration, Management, Information Technology or a related field
• Five years, minimum, of progressively relevant and practical experience in an international organisation
• Working knowledge and practical experience with SAP/BPPS/ATRS/SRAS and TFMS and operations manual of the African Development Bank
• Ability to work as part of a team and provide support to other team members
• Good grasp of the bank’s organisational functions and procedures, self-control, and a commendable personality
• Excellent organisational and communication skills
• Excellent written and verbal communications in English or French

To apply and for more information, click here.

Photo source: Rwanda Government