Deadline: 08 December, 2020
Location: Abidjan, Ivory Coast
African Development Bank (AfDB) is seeking applications from eligible applicants for the post of Executive Assistant.
AfDB’s mission is to spur sustainable economic development and social progress in its regional member countries (RMCs).
Responsibilities
- Act as the first point of contact and support for internal and external stakeholders
- Perform administrative tasks and functions for the office of the executive director, such as printing, scanning, filtering correspondence and drafting letters, responding to emails, filing, sorting and retrieving corporate documents, records and reports, and dispatching documents to the concerned parties
- Effectively handle all official communications, ensuring a high level of professionalism and etiquette
- Liaise with other bank departments for arrangements and issuance of the executive director’s mission claims, medical expenses, representation allowances, education benefits, invitation and business cards and any other expenses
- Assist with the arrival and departure arrangements of the executive director, alternate executive director (non-resident), advisers
- Assist and coordinate support for shareholders and other official visitors under the executive director’s office, as may be required from time to time, ensuring that the necessary protocol is followed as per AfDB guidelines
- Coordinate and schedule meetings and appointments inside and outside the bank for office activities/work programme as requested by the executive director
- Coordinate the executive director files for board meetings, committees and seminars and make available all documents submitted by the general secretariat to the boards, committees, seminars, informal meetings/technical or other meetings to members of the office
- Carry out background research and highlight important information to be recorded or presented to the executive director
- Build working relationships with the focal points for each country of the constituency in order to ensure that the executive director’s office is used as a central point for all officials of the constituency stakeholders
- Follow up on the execution of the budget of the constituency office
- Assist in the preparation and dispatch of monthly, quarterly, and annual reports to constituency governors
- Prepare logistics, documentation, and/or travel with the executive director to coordinate annual meeting/consultation mission of board members to constituency member countries, coordinate meetings and press conferences/cocktails, signing of loan/grant agreements and working lunches/seating at state banquets
- Assist office members and officials from capitals with translation in French and/or English to facilitate their communication when applicable
Requirements
- Bachelor’s degree in Business Management, Commerce, Administration, or a related discipline
- Five years, minimum, of relevant and practical experience in an executive office in a support function
- Private sector experience is an added advantage
- Strong secretarial and office management and coordination skills
- High level of confidentiality, discretion, judgment and etiquette
- Excellent effective communication, problem solving, client orientation, teamwork and relations cultural sensitivity
- Perfect mastery of use of protocol
- Innovation, operational effectiveness and planning skills in the dynamic setting of an international and multicultural setting
- Ability to manage multiple, simultaneous and shifting demands
- Excellent organisational skills
- Attention to detail and ability to work with tight deadlines
- Excellent verbal and written skills in English or French
- Competence in the use of standard Microsoft Office
To apply and for more information, click here.
Photo source: AfDB
